November 6, 2018

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Upper Arlington Board of Education City Chamber Offices, 3600 Tremont Road
November 6, 2018 – 5:00pm – Executive Session

Exhibit IV-1 December 11, 2018

CALL TO ORDER
Members present:	Ms. Carol Mohr, Ms. Stacey Royer, Ms. Robin Comfort, Ms. Nancy Drees

Administrative officials present:
ROLL CALL
APPROVAL OF AGENDA

Dr. Paul W. Imhoff, Superintendent; Mr. Andrew L. Geistfeld, Treasurer; Dr. Kathy Jenney, Associate Superintendent; Ms. Karen Truett,
Director of Communications; Mr. Chris Potts, Chief Operating Officer

Ms. Comfort moved, Ms. Royer seconded to approve the agenda as published.	18-106
AYES:	Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees
NAYS:	None
MOTION TO GO INTO EXECUTIVE SESSION

Ms. Comfort moved, Ms. Royer seconded to go into executive session in accordance with ORC 121.22(G)(1) to consider the employment of public employees @ 5:02pm
AYES:	Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees
NAYS:	None

18-107

The board returned to regular session at 6:00pm

Mr. McKenzie arrived at 6:00pm
PLEDGE OF ALLEGIANCE
Dr. Imhoff and the Board recognized and thanked all veterans in attendance. The pledge of allegiance was led by students and their veterans.
APPROVAL OF MINUTES
Ms. Royer moved, Ms. Drees seconded to approve the October 2, 2018 and October 9, 2018 minutes.	18-108
AYES:	Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees
NAYS:	None
COMMUNICATIONS TO THE BOARD
2019 National Merit Semifinalists were recognized.
Hastings Middle School students presented on its Bringing Empathy, Acceptance, and Respect Schoolwide (BEARS) program and its accomplishments.
PUBLIC PARTICIPATION
The following individuals addressed the board of education:
Debbie Krimm – football coach
Mike Billman– football coach
Tom Morgan– football coach
Justin Rucker– football coach
John Trapp– football coach

ITEMS FOR INFORMATION
Superintendent’s update
Dr. Paul Imhoff commented on various achievements and activities at the buildings.
Dr. Imhoff shared a special board meeting will be held at 4:30pm, Monday, November 19^th at the District office. Mr. Chris Potts shared an update on the implementation of various safety recommendations including:
Student and staff well-being
Student identification cards
Visitor protocol
School Resource Officers
Safety training
Open lunch phase-out
Security cameras
Districtwide safety committees
Safety plans
Dr. Jenney reviewed the latest third party enrollment projections. These projections forecast enrollment over 7,400 students 10 years out. Dr. Jenney also shared the quarterly board policy updates which board action will be requested at the December meeting.

Board Policies: Items for Information

Number | Policy
New
2261.01 | District and School Report Card
Revised
0131 | Legislative
0141.2 | Conflict of Interest
0164 | Notice of Meetings
0165.1 | Regular Meetings
0165.2 | Special Meetings
0165.3 | Recess/Adjournment
0166 | Executive Session
0168 | Minutes
0169.1 | Public Participation
1240.01 | Non-Reemployment of the Superintendent

1541/3140/4140

Termination and Resignation requirements for maintaining current license for their
position of employment

1422/3122/4122 | Nondiscrimination and Equal Opportunity
1622/3362/4362 | Anti-harassment
2600 | Nondiscrimination and Equal Opportunity
2111 | Parent and Family Engagement

4162

Drug and Alcohol Testing of CDL License Holders and other Employees who Perform
Safety Sensitive Functions

5610 | Removal, Suspension, Expulsion, Permanent Exclusion of Students
5610.02 | In-School Discipline
5610.03 | Emergency Removal of Students
5611 | Due Process Rights
6325 | Procurement-Federal Grants/Funds
6423 | Use of Credit Cards
8141 | Mandatory Reporting of Misconduct by Licensed Employees
8403 | School Resource Officer

Dr. Imhoff shared an update on strategic planning. The strategic priorities include: whole child, continuous improvement and student and staff well-being. The planning process has started and will be presented to the board in June for consideration.

Treasurer’s Update
Mr. Andrew Geistfeld reviewed various agenda items including the resolution to establish the Legacy Account (and related funds) and the financial activity through October 2018.

CONSENT AGENDA
Ms. Drees moved the Board to approve the following consent agenda action items as recommended by the Superintendent
Student Field Trips

School | Group | Location | Dates
UAHS | UAHS Girls Water Polo | Sylvania, Ohio | October 12 - October 13, 2018
UAHS | JV Boys Water Polo | Toledo, Ohio | October 12 - October 13, 2018
UAHS | UAHS Girls Tennis | Mason, Ohio | October 18 – October 20, 2018
UAHS | UAHS Girls Water Polo | Princeton, Ohio | October 19 - October 20, 2018
UAHS | Boys Water Polo | Mason, Ohio | October 26 – October 27, 2018
UAHS | JEA Fall Conference Journalism | Chicago, Illinois | November 1 – November 4, 2018
UAHS | UAHS Hockey | Sylvania, Ohio | November 2 – November 3, 2018
UAHS | UAHS Wrestling | Medina, Ohio | December 26 – December 28, 2018
UAHS | UAHS Wrestling | Fairfield, Ohio | January 12 – January 13, 2019
UAHS | UAHS Wrestling | Centerville, Ohio | January 18 – January 19, 2019
Revised Facilities Master Plan Capital Campaign – Exhibit A-1 Investment Report for October 31, 2018 — Exhibit B-1
Financial Statement for the month ending October 31, 2018 — Exhibit B-2
Amend Permanent FY 2019 Appropriations — Exhibit B-3
Purchases in Accordance with O.R.C. 5705.41(D)(1)

Vendor | Item Purchased | Fund | Amount
Mastery Connect | Professional Development | Auxiliary Funds | $3,500.00
Transfers/Advances

Transfer From | Transfer To | Amount
Permanent Improvement Fund (003) | Debt Service Fund (002) | $776,904.50
Health Insurance
Approve addition of Bronze Medical Plan with 2019 premium of single $545.43; family $1,418.13
Approve Burbank Early Childhood School staff working 30 hours or more to pay same employee premium percentage for medical, dental and vision insurance as non-union classified staff

Approval of District Employee Benefit Plan Description, effective January 1, 2019

Approval of Resolution to establish the Legacy account which shall consist of the Legacy Fund (Capital Projects) and the Legacy Fundraising Fund (Special Revenue)

WHEREAS, a board of education may establish a capital projects fund for the purposes of accumulating resources for the acquisition, construction, or improvement of fixed assets of the board; and
WHEREAS, a board of education may establish a special fund to account for the proceeds of specific revenue sources for which state and federal law impose no legal restrictions on expenditures; and

WHEREAS, the Board has initiated the Legacy Capital Campaign to supplement the proceeds of its recent bond levy for the purposes of rebuilding and renovating its school buildings and facilities; and
WHEREAS, the Board desires to have a designated account consisting of two dedicated funds: one fund for philanthropic contributions received as part of the Legacy Capital Campaign to be used for the construction and improvement of new and existing school facilities, and one fund to account for contributions to be used for expenses and costs associated with the administration and solicitation of donations related to Legacy Capital Campaign.
NOW, THEREFORE, BE IT RESOLVED that the Treasurer be directed to establish the Legacy Account, and to establish within such account the Legacy Fund (Capital Projects) (Fund 070-9519) to account for proceeds received in the form of donations related to the Legacy Campaign to be used for the acquisition, construction, or improvement of fixed assets of the School District; and the Legacy Fundraising Fund (Special Revenue) (Fund 019-9519) to account for proceeds received in the form of donations related to the Legacy Campaign to be used for expenses and costs associated with the administration and solicitation of donations; and
BE IT FURTHER RESOLVED that the Board wishes to continue to fund the Legacy Fund (Capital Projects) (Fund 070- 9519) with philanthropic donations received in connection with the Legacy Capital Campaign through calendar year 2028, or until such time the balance of the fund exceeds $10,000,000; and
BE IT FURTHER RESOLVED that all interest earned on monies deposited into the Legacy Fund (Capital Projects) and the Legacy Fundraising Fund (Special Revenue) shall remain in the fund in accordance with the corresponding donor agreements; and
BE IT FURTHER RESOLVED that monies unexpended in the Legacy Fund (Capital Projects) after a period of ten (10) years, or upon the completion of the construction projects associated with the Legacy Capital Campaign, whichever occurs earlier, shall be returned to the fund(s) from which they originated; or if such monies did not originate from specific funds, to the general fund.
IT IS FOUND AND DETERMINED that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board that resulted in such formal action were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.
Certified Staff
Leave of Absence
Name | Position | Amount of Leave | Reason | Effective Date
Emily Meadows | Teacher | .9 | Unpaid Childcare | 12/06/2018 – 05/28/2019
Home Instruction Tutors
Name | Position | Rate of Pay
Mary Kathleen Ford | Home Instruction Tutor | $33.23 p/hour
Kelly Wlodarski | Home Instruction Tutor | $33.23 p/hour
Classified Staff
Acceptance of Resignation/Retirement
Name | Position | Reason | Effective Date
Matthew Moore | High School Cook | Resignation | 10/25/2018
Change of Status
Name | Current Position | New Position | Effective Date
Teresa Weese | Bus Driver 6.25 hours p/day | Bus Driver 6.50 hours p/day | 10/25/2018

Other Staff
Appointment of Other Staff
Name | Position | Rate of Pay | Effective Date
Julie Bowers | Substitute Secretary | $16.40 p/hour | 10/26/2018
Lorraine Clark | Substitute Educational Aide | $12.78 p/hour | 10/12/2018
Molly Golemo | Substitute Secretary | $16.40 p/hour | 10/18/2018
BethAnne Kauffman | Educational Aide | $13.30 p/hour | 10/22/2018
Ron Morley | Substitute Custodian | $16.94 p/hour | 10/16/2018
Change of Status
Name | Position | Current Step | Effective Date
Erin Howard | SACC Program Aide | SACC Assistant Supervisor | 10/17/2018
Julia Post | Bus Aide 4.75 hours p/day | Bus Aide 5.00 hours p/day | 10/25/2018
Tylea Taylor | SACC Program Aide | SACC Assistant Supervisor | 10/17/2018
Acceptance of Resignation/Retirement
Name | Position | Reason | Effective Date
Catrina Hiller | BECS Assistant Teacher | Resignation | 10/11/2018
Volunteers
Name | Position | Building | Supervisor
Brad Bishop | Wrestling | High School | Matt Stout
David Clarkson | Ice Hockey | High School | Brett Howden
Jim Hartley | Boys Basketball | High School | Tim Casey
Frank Hatcher | Girls Swimming | High School | Dan Peterkoski
Tricia Honeycutt | Girls Basketball | High School | Chris Savage
Andy Hummer | Boys 8^th Grade Basketball | Hastings | Mark Hummer
Thomas Kahler | Boys 8^th Grade Basketball | Jones | Jill White
Amanda Kallach | Girls Basketball | Jones | Spencer Giese
Ronit Majumdar | Wrestling | High School | Matt Stout
Sean Murphy | Ice Hockey | High School | Brett Howden
Louis Sauter | Wrestling | High School | Matt Stout
Eric VanCleave | Boys Basketball | High School | Tim Casey
John Valesquez | Wrestling | High School | Matt Stout
John Wanke | Boys Basketball | High School | Tim Casey

Supplemental Contracts
Position | Employee | School | Amount | FTE |
After School Language Pilot Class | Cynthia Redman | District | $1,500.00 | 1.0 |
Math Liaison | Erin McGuire | Greensview | $1,500.00 | 1.0 |
Academic Intervention Fall Reading | Paul Crabtree | Hastings | $500.00 | 1.0 |
Academic Intervention Winter Reading | Paul Crabtree | Hastings | $500.00 | 1.0 |
Bookroom Coordinator-Split | Kristin Rodriguez | Wickliffe | $333.33 | 1.0 | %
Schoology | Diane Kahle | UAHS | $1,500.00 | 1.0 |
Schoology | Josh Clemmons | Jones | $750.00 | 1.0 |
Schoology | Brad Piunno | Hastings | $750.00 | 1.0 |
Orchestra Concerts | Gretchen Zunic | Jones | $2,539.00 | 1.0 |
Orchestra Concerts | Christopher Lape | UAHS | $1,224.00 | 1.0 |
Band Director | Kolin Redman | Hastings | $2,089.00 | 1.0 |
Camp HS Advisor, Grade 6 | Nick Garner | Hastings | $600.00 | 1.0 |
Assistant Boys Basketball Coach | Matt Biedenbach | UAHS | $5,101.85 | 1.0 |
Head Girls Basketball Coach | Chris Savage | UAHS | $10,295.00 | 1.0 |
Girls Basketball Summer/Fall Supervision | Chris Savage | UAHS | $450.00 | 1.0 |

Supplemental Contracts, continued
Position | Employee | School | Amount | FTE |
Assistant Wrestling Coach | Vincent Pickett | UAHS | $3,701.75 | 1.0 |
Assistant Ice Hockey Coach | Stephen Stern | UAHS | $4,092.40 | 1.0 |
Head Girls Swimming Coach | Dan Peterkoski | UAHS | $ 8,891.00 | 1.0 |
Head Boys 8th Grade Basketball Coach | Jill White | Jones | $5,088.00 | 1.0 |
Head Girls 8th Grade Basketball Coach | Jim Long | Jones | $5,088.00 | 1.0 |
Head Boys 7th Grade Basketball Coach | Michael Schaefer | Jones | $5,088.00 | 1.0 |
Assistant Wrestling Coach | Gordon Gavin | Jones | $2,435.00 | 1.0 |
Head Girls 8th Grade Basketball Coach | Brian Shipley | Hastings | $5,600.00 | 1.0 |
Head Boys 7th Grade Basketball Coach | Brian Hardesty | Hastings | $4,207.00 | 1.0 |
Head Wrestling Coach | Kevin Lloyd | Hastings | $4,688.00 | 1.0 |
Assistant Wrestling Coach | Brad Piunno | Hastings | $1,093.87 | .33 |
Intramurals | Kelley Hackett | Wickliffe | $1,380.00 | 1.0 | **
Intramurals | Jayson Schott | Windermere | $306.00 | 1.0 | **
Intramurals | Jodi Palmer | Windermere | $174.08 | 1.0 | **
Head Wrestling Coach | Tom Trace | Jones | $5,088.00 | 1.0 |
Intramurals-Kickball | Chris Hill | Barrington | $1,293.18 | 1.0 | **
Intramurals-Handball | Chris Hill | Barrington | $1,293.18 | 1.0 | **
Intramurals-Homerun Derby | Louis Tiberi | Barrington | $1,293.18 | 1.0 | **
Intramural-Flag Football | Clay Bogart | Barrington | $1,293.18 | 1.0 | **
District Mentor | Traci Lobao | Windermere | $250.00 | 1.0 |
Head Boys Basketball Coach | Tim Casey | UAHS | $11,321.00 | 1.0 |
Boys Basketball Summer/Fall Supervision | Tim Casey | UAHS | $450.00 | 1.0 |

**Funded through source other than general fund
%-Correction from previously approved amount

Pupil Activity Program Contracts
Position | Employee | School | Amount | FTE |
Assistant Boys Basketball Coach | Joseph Bills | UAHS | $2,550.93 | .5 | **
Assistant Girls Basketball Coach | Abby Dorsainvil | UAHS | $3,268.20 | .75 |
Assistant Girls Basketball Coach | Kate Cappello | UAHS | $1,089.40 | .25 |
Girls Soccer Summer Supervision | Chris Merrick | UAHS | $150.00 | 1.0 |
Assistant Boys Basketball Coach | Matt Weikert | UAHS | $6,691.75 | 1.0 |
Assistant Girls Basketball Coach | Matt Lynd | UAHS | $5,530.20 | 1.0 |
Head Boys Swimming Coach | Michael deBear | UAHS | $8,891.00 | 1.0 |
Assistant Boys Swimming Coach | JJ (John) Spangler | UAHS | $4,767.75 | 1.0 |
Assistant Basketball Cheerleading Coach | Colleen Kirk | UAHS | $2,434.60 | 1.0 |
Assistant Basketball Cheerleading Coach | Katherine Rapp | UAHS | $2,434.60 | 1.0 |
Assistant Wrestling Coach | Thomas Cooper | UAHS | $3,701.75 | 1.0 |
Assistant Wrestling Coach | Matt Tarnowski | UAHS | $4,410.25 | 1.0 |
Assistant Wrestling Coach | Desmond Hauber | UAHS | $3,701.75 | 1.0 |
Assistant Wrestling Coach | Nathan Tomasello | UAHS | $3,701.75 | 1.0 | **
Head Diving Coach | Ryan Wilson | UAHS | $6,944.00 | 1.0 |
Head Ice Hockey Coach | Brett Howden | UAHS | $4,815.00 | 1.0 |
Assistant Ice Hockey Coach | Jack Hoogeveen | UAHS | $4,513.60 | 1.0 |
Assistant Ice Hockey Coach | Hamish Baird | UAHS | $3,623.90 | 1.0 | **
Assistant Ice Hockey Coach | Steve Pileski | UAHS | $3,129.75 | 1.0 | **
Gymnastics Head Coach | Brittany Maynard | UAHS | $6,296.00 | 1.0 |
Gymnastics Assistant Coach | Madison Bubolz | UAHS | $3,129.75 | 1.0 |
Head Girls 7th Grade Basketball Coach | Spencer Giese | Jones | $3,037.00 | 1.0 |
Head Basketball 8th Grade Cheerleading Coach | Erin Tossey | Jones | $1,709.00 | 1.0 |
Head Basketball 7th Grade Cheerleading Coach | Josie Finnell | Jones | $1,709.00 | 1.0 |

Pupil Activity Program Contracts, continued

Position | Employee | School | Amount | FTE |
Head Boys 8th Grade Basketball Coach | Mark Hummer | Hastings | $3,037.00 | 1.0 |
Head Girls 7th Grade Basketball Coach | Tom Sappington | Hastings | $5,088.00 | 1.0 |
Head Basketball 8th Grade Cheerleading Coach | Molly McClenathan | Hastings | $2,975.00 | 1.0 |
Head Basketball 7th Grade Cheerleading Coach | Becky Due | Hastings | $2,068.00 | 1.0 |
Head Basketball Cheerleading Coach | Chris Hayes | UAHS | $6,227.00 | 1.0 |
Assistant Wrestling Coach | Patrick Halley | Hastings | $1,093.87 | .33 |
Assistant Wrestling Coach | Grant McCormick | Hastings | $1,093.87 | .33 |
Site Manager | Matt Rice | Hastings | $675.00 | 1.0 |
Site Manager | Michael Sporich | Jones | $675.00 | 1.0 |
Assistant Girls Swimming Coach | Betsy Trace | UAHS | $3,701.75 | 1.0 |
Drama Club Advisor | Jodi Stechschulte | Hastings | $3,606.00 | 1.0 |
Drama Tech Director | Lynda Guenther | Hastings | $1,500.00 | 1.0 |
Interim Coach | Barry Fox | UAHS | $986.71 | 1.0 |
Head Girls Crew Coach | Lauren Peck | UAHS | $5,057.00 | 1.0 | **
Girls Varsity Assistant Crew Coach | Haley Haxton | UAHS | $2,721.00 | 1.0 | **
Girls Varsity Assistant Crew Coach | Joanna Gardner | UAHS | $2,721.00 | 1.0 | **
Girls Varsity Assistant Crew Coach | Hannah Couture | UAHS | $2,721.00 | 1.0 | **
Girls Novice Assistant Crew Coach | McKenzie Cooper | UAHS | $3,480.00 | 1.0 | **
Girls Novice Assistant Crew Coach | Kristina Hallof | UAHS | $2,721.00 | 1.0 | **
Girls Varsity Assistant Crew Coach | Brian (Buck) Marshall | UAHS | $710.00 | .33 | **
Head Boys Crew Coach | Greg Harvie | UAHS | $5,057.00 | 1.0 | **
Boys Varsity Assistant Crew Coach | Natalie Smith | UAHS | $1,968.00 | 1.0 | **
Boys Varsity Assistant Crew Coach | Blaine Brown | UAHS | $2,721.00 | 1.0 | **
Boys Varsity Assistant Crew Coach | Johan McGwire | UAHS | $755.00 | .33 | **
Boys Varsity Assistant Crew Coach | John Edward Byrd | UAHS | $4,187.00 | 1.0 | **
Boys Varsity Assistant Crew Coach | Eric Bleich | UAHS | $2,721.00 | 1.0 | **
Boys Varsity Assistant Crew Coach | Ben Saalman | UAHS | $2,721.00 | 1.0 | **

**Funded through source other than general fund
%-Correction from previously approved amount

Acceptance of Gifts and Donations

School/Activity | Donor | Item | Value
Barrington Elementary School
Intramurals | Barrington PTO | Cash | $5,948.64
Wickliffe Elementary School
Intramurals | Wickliffe PTO | Cash | $1,587.00
Windermere Elementary School
Intramurals | Windermere PTO | Cash | $552.09
Hastings Middle School
Washington DC Scholarships | Anonymous | Cash | $1,000.00
Upper Arlington High School Athletics
Boys Basketball | Upper Arlington Boys Basketball Boosters | Cash | $2,933.57
UA Crew | Upper Arlington Crew, Inc. | Cash | $46,300.00
Ice Hockey | Upper Arlington Hockey Association | Cash | $7,766.70
Wrestling | Upper Arlington Wrestling Boosters | Cash | $4,257.01

Ms. Comfort seconded to approve the consent agenda action items	18-109
AYES:	Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees, Mr. McKenzie NAYS:	None

ADJOURNMENT
At 7:10 p.m. Ms. Royer moved, Ms. Drees seconded to adjourn.	18-110
AYES:	Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees, Mr. McKenzie NAYS:	None
Treasurer	Board President